Privacy Policy

Who is the Administrator of my personal data?

The administrator of your personal data is:

For all matters related to the processing of your personal data by the Administrator you can contact:

• at the e-mail address: info@kindergeld.eu
• at telephone number: +48 729 685 575
• by post at the address: INDELIS sp. z o.o., ul. Władysława Łokietka 5/2, 70-256 Szczecin, Polska

The controller has not appointed a Data Protection Officer or a representative.

What is the source of my data – where is it obtained from?

We obtain personal data directly from you when you contact us in in connection with your wish to receive assistance in obtaining Kindergeld. We obtain your data for different purposes, as well as process it in different scopes and on different legal basis provided for in the RODO. The duration of the processing of your personal data also varies. In order to provide you with the clearest possible information, we have grouped this information by reference to the purpose for which we process your personal data and we set out them below.

What is the scope of the personal data processed by the Administrator and the purpose of the processing?

– Telephone contact with the customer

Description. The Administrator is in the business of providing assistance to individuals with regard to recovering/obtaining Kindergeld/Child Benefit/500 plus and 800 plus etc. Accordingly, individuals interested in using the services of INDELIS sp. z o.o. contact us by telephone to obtain information about the services provided. Scope of data. For this purpose, the Administrator processes the following data: name, surname, telephone number. In the case of a telephone call, other personal data may also be provided. In particular, data on the number of children you have, their names, surnames, ages, PESEL number and personal data of former partners/spouses, their addresses, ages, PESEL number, salary amount and information on ongoing criminal and civil proceedings. Legal basis. The processing of personal data is necessary to take action, at the request of the data subject, before entering into a contract (Article 6 (1) (b) RODO).

Duration of processing of personal data. Personal data shall be processed for the period resulting from the primary purpose for which they were collected, but for no longer than 5 years.

– Appointment for Kindergeld benefit consultation via website by client

Description. In order to use the services of INDELIS sp. z o.o. it is necessary to make an appointment for a free consultation via https://kindergeld.eu/. For this purpose it is necessary to select a date and time for the consultation and to fill in the appropriate form. Scope of data. In order to make use of the free consultation, INDELIS processes the following personal data of the Customer: First Name, Last Name, e-mail address, telephone number, identification of the problem the Customer has encountered in relation to the payment of Kindergeld.

Legal basis. The processing of personal data is necessary in order to take action, at the request of the data subject, prior to entering into a contract (Article 6 (1) (b) RODO)

Duration of processing of personal data. Personal data are processed for the period resulting from the primary purpose for which they were collected, but for no longer than 5 years.

– Contact with clients via FANPAGE on facebook

Description Personal data is processed for the purpose of providing services related to assistance in obtaining/recovering Kindergeld/Child Benefit/500 plus and 800 plus etc.

Scope of data: First name, Last name, email address, telephone number, identification of the problem encountered by the client related to the Kindergeld payment, image.

Legal basis The processing of personal data is necessary in order to take action, at the request of the data subject, prior to entering into a contract (Article 6(1)(b) RODO).

Duration of processing of personal data Data shall be processed for the period resulting from the primary purpose for which they were collected, but for no longer than 5 years.

– Email contact with the client

Description. Clients can contact INDELIS sp. z o.o. by e-mail for assistance in connection with Kindergeld/Child Benefit/500 plus and 800 plus.

Scope of data. In connection with contact via e-mail, the following personal data are processed: first name, last name, e-mail address, telephone number, identification of the problem encountered by the Customer in connection with the payment of Kindergeld. Sometimes customers themselves send other personal data, e.g. medical history, within the scope of the email.

Legal basis. The processing of personal data is necessary to take action, at the request of the data subject, before entering into a contract (Article 6 (1) (b) RODO).

Duration of processing of personal data. The data are processed for the period resulting from the primary purpose for which they were collected, but for no longer than 5 years.

– Sending the client a summary of the consultation carried out, including a quotation for the services

Description Personal data is processed for the purpose of providing services related to assistance in obtaining the Kindergeld benefit

Scope of data first name, surname, e-mail address, telephone number, identification of the problem encountered by the client related to the payment of Kindergeld

Legal basis The processing of personal data is necessary in order to take steps, at the request of the data subject, prior to entering into a contract and for the performance of the contract or the provision of services (Art. 6 (1) (b) RODO).

Duration of processing of personal data Data shall be processed for the period resulting from the primary purpose for which they were collected, but for no longer than 5 years.

• Conclusion and performance of a contract for the provision of services related to obtaining the Kindergeld benefit

Description Your personal data are processed in order to conclude a contract with INDELIS sp. z o.o. Scope of data In the event of concluding a contract for the provision of services related to obtaining the Kindergeld benefit, the following personal data are processed: name and surname, e-mail, telephone number. Legal basis The processing of personal data is necessary to take action at the request of the data subject before concluding the contract and in order to perform the contract or provide services (Article 6 (1) (b) of the GDPR).

Duration of personal data processing Data are processed for the period resulting from the primary purpose for which they were collected, but no longer than 5 years.

• Sending a newsletter

Description. Personal data is processed for the purpose of providing services related to the regular provision of information on how to obtain/recover Kindergeld.

The scope of data. In connection with sending the newsletter, the following personal data is processed: name, surname, e-mail address, telephone number, description of the problem the Customer encountered related to the Kindergeld payment.

Legal basis. The Customer’s consent to sending the newsletter, or the legitimate interest of the Administrator (Article 6 (1) (a) of the GDPR or Article 6 (1) (f)).

Time of personal data processing. Personal data is processed until the consent is withdrawn/until the Customer submits a request to stop sending the newsletter.

• Collecting data from the Customer via the INDELIS sp. z o.o. form. and assistance in submitting an application to Familienkasse

Description. Personal data are processed for the purpose of providing services related to assistance in obtaining Kindergeld benefits. Due to the above, customers are presented with an appropriate survey to complete, developed by INDELIS sp. z o.o. containing properly prepared questions included in the form created by Familienkasse. Survey developed by INDELIS sp. z o. o. contains questions about the same issues as the Familienkasse form, but the survey developed by INDELIS sp. z o.o. is more accessible to Polish-speaking customers.

The scope of data. In connection with presenting the INDELIS sp. z o.o. survey to customers. processes the following personal data: Kindergeld number, PESEL number of the Client/Applicant, Number of children

Client/Applicant, Client/Applicant’s Telephone Number, Client/Applicant’s Surname, Client/Applicant’s First Name, Client/Applicant’s Maiden Name (for women), Client/Applicant’s Date of Birth, Client/Applicant’s Place of Birth, Client/Applicant’s Gender, Client’s Nationality /Applicant, Street address of Client/Applicant, House number of Client/Applicant, Postcode of Client/Applicant, City of Client/Applicant, Country of Client/Applicant, Marital status of Client/Applicant, Date of wedding, Date of separation, Date of divorce, Date of death of husband/wife , Surname of the spouse/partner/biological parent of the child (former spouse/partner), Name of the spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/ partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner/biological parent of the child (former spouse/partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological partner parent of the child (former spouse/partner), City of the spouse/partner/biological parent of the child (former spouse/partner), Postal code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and Surname of the owner of the account to which Kindergeld is to be transferred, Bank Account Number, BIC Code of the Bank, Name of the Bank, Date of Completing the Application, with mandatory data marked in bold.

Legal basis. The processing of personal data is necessary to take action at the request of the data subject before concluding a contract (Article 6 (1) (b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Contact with the client after receiving the decision from Familienkasse

Description. Personal data are processed for the purpose of providing services related to assistance in obtaining Kindergeld benefits when the Customer has already received a decision from Familienkasse. The scope of data. In connection with the Customer’s contact with the Administrator regarding the decision contained in the decision received from Familienkasse, the following personal data are processed: Kindergeld number, PESEL number of the Customer/Applicant, Number of children of the Customer/Applicant, Telephone number of the Customer/Applicant, Surname of the Customer/Applicant, Name of the Customer /Applicant, Maiden name of the Client/Applicant (for women), Date of birth of the Client/Applicant, Place of birth of the Client/Applicant, Gender of the Client/Applicant, Nationality of the Client/Applicant, Street address of the Client/Applicant, House number of the Client/Applicant, Postcode of the Client /Applicant, City of Client/Applicant, Country of Client/Applicant, Marital status of Client/Applicant, Date of wedding, Date of separation, Date of divorce, Date of death of husband/wife, Surname of spouse/partner/biological parent of the child (former spouse/partner), First name spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner /biological parent of the child (former spouse/partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological parent of the child (former spouse/partner), City

spouse/partner/biological parent of the child (former spouse/partner), Zip code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the account holder to which Kindergeld is to be transferred, Bank Account Number, Bank BIC Code, Bank Name, Application Completion Date,

Legal basis. The processing of personal data is necessary to take action at the request of the data subject before concluding a contract (Article 6(1)(b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Registration of a Customer account in the online store belonging to INDELIS sp. z o.o.

Description. The processing of personal data is necessary in order to use the online store belonging to INDELIS as a registered user. In order for a user to register in the INDELIS online store, the Administrator must process his or her personal data, otherwise he or she would not be able to manage his or her registration.

The scope of data. In order to register a customer account in the online store, the following personal data are processed: name, surname, address, e-mail address and password.

Legal basis. The Administrator’s legitimate interest consisting in the right to manage user registration in the INDELIS sp. z o.o. online store. (legalizing premise: Article 6 (1) (f) of the GDPR). Time of personal data processing. Personal data of a person registered in the online store are processed for the period during which the user maintains the status of a registered user of the INDELIS online store (i.e. until the user deregisters).

• Purchase via the online store belonging to INDELIS sp. z o.o.

Description. For this purpose, personal data is processed mainly to enable customers to purchase document templates, e.g. payment requests.

The scope of data. In order to use the INDELIS online store, the following personal data is processed: e-mail address, name, surname, address, country, telephone number, bank account number, Kindergeld number, etc. It may happen that the Customer requests the issuance of a personal VAT invoice (for consumer). In such a case, the following personal data are processed: Name, surname, address.

Legal basis. The processing of personal data is necessary to perform a sales contract or provide services. In addition, the Administrator has a legitimate interest in making the necessary verifications in order to detect and prevent abuses when making purchases by Customers (legalizing premise: Article 6(1)(b) and (f) of the GDPR).

Time of personal data processing. Personal data is processed for the time necessary to manage the purchase of purchased products or services, including possible returns, complaints or claims related to a specific product or service. The data is processed no later than the date of expiry of claims under the concluded sales or service contract.

• Providing assistance to clients when Familienkasse does not want to pay Kindergeld

Description. Personal data is processed in order to help INDELIS customers obtain the Kindergeld benefit in a situation where the Familienkasse does not want to pay the benefit.

The scope of data. In order to provide services in a situation where Familienkasse does not want to pay Kindergeld, the following data is collected: Kindergeld number, PESEL number of the Customer/Applicant, Number of children of the Customer/Applicant, Telephone number of the Customer/Applicant, Surname of the Customer/Applicant, First name of the Customer/Applicant, Surname Client/Applicant’s maiden name (for women), Client/Applicant’s date of birth, Client/Applicant’s place of birth, Client/Applicant’s Gender, Client/Applicant’s Nationality, Client/Applicant’s Street address, Client/Applicant’s house number, Client/Applicant’s postal code, City Client/Applicant, Client/Applicant’s Country, Client/Applicant’s Marital Status, Date of Marriage, Date of Separation, Date of Divorce, Date of Death of Husband/Wife, Name of Spouse/Partner/Biological Parent of the Child (former Spouse/Partner), Name of Spouse/Partner/ the child’s biological parent (former spouse/partner), Date of birth of the spouse/partner/child’s biological parent (former spouse/partner), Nationality of the spouse/partner/child’s biological parent (former spouse/partner), Maiden name of the spouse/partner/child’s biological parent (former spouse/partner), Street address of the spouse/partner/child’s biological parent (former spouse/partner), House number of the spouse/partner/child’s biological parent (former spouse/partner), City of the spouse/partner/child’s biological parent (former spouse/partner) partner), Postal code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank account number , Bank BIC Code, Bank Name, Application Completion Date,

Legal basis. The processing of personal data is necessary for the performance of a contract or the provision of services (legalizing premise: Article 6(1)(b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Assistance to clients when Familienkasse demands the return of benefits

Description. Personal data is processed in order to provide assistance to INDELIS Customers in a situation when the Familienkasse demands the return of benefits in the form of Kindergeld paid. The scope of data. In a situation where Familienkasse requests the refund of the Kindergeld benefit, the following personal data are processed: Kindergeld number, PESEL number of the Client/Applicant, Number of children of the Client/Applicant, Telephone number of the Client/Applicant, Surname of the Client/Applicant, First name of the Client/Applicant, Maiden name of the Client /Applicant (in case of women), Customer/Applicant’s date of birth, Customer/Applicant’s place of birth, Customer/Applicant’s Gender, Customer/Applicant’s Nationality, Customer/Applicant’s Street, Customer/Applicant’s House Number, Customer/Applicant’s Postal Code, Customer’s City/ Applicants, Country of the Client/Applicant, Marital status of the Client/Applicant, Date of marriage, Date of separation, Date of divorce, Date of death of husband/wife, Name of spouse/partner/biological parent of the child (former spouse/partner), Name of spouse/partner/biological parent child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner/biological parent of the child (former spouse/partner), Street address of the spouse/partner/child’s biological parent (former spouse/partner), House number of the spouse/partner/child’s biological parent (former spouse/partner), City of the spouse/partner/child’s biological parent (former spouse/partner) , Zip code of the child’s spouse/partner/biological parent (ex

spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank Account Number, Bank BIC Code, Bank Name, Date of Application Completion,

Legal basis. The processing of personal data is necessary for the performance of a contract or the provision of services (legalizing premise: Article 6(1)(b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Assisting clients in recovering benefits from a spouse/partner/former partner/ex-spouse/biological parent of a child who is unduly receiving Kindergeld Description. Personal data is processed in order to provide assistance to INDELIS Customers in a situation where the former partner/spouse/biological parent of the child unduly receives the Kindergeld benefit. Scope of data. In connection with providing assistance to clients in a situation where a former partner/spouse/biological parent of a child unduly collects Kindergeld, the following personal data are processed: Kindergeld number, PESEL number of the client/applicant, number of children of the client/applicant, telephone number of the client/applicant, name of the client /Applicant, Name of the Client/Applicant, Maiden Surname of the Client/Applicant (in case of women), Date of Birth of the Client/Applicant, Place of Birth of the Client/Applicant, Gender of the Client/Applicant, Nationality of the Client/Applicant, Street of the Client/Applicant, House Number of the Client/ Applicant, Client/Applicant’s Postal Code, Client/Applicant’s City, Client/Applicant’s Country, Client/Applicant’s Marital Status, Date of Marriage, Date of Separation, Date of Divorce, Date of Death of Husband/Wife, Name of Spouse/Partner/Biological Parent of the Child (Ex-Spouse) /partner), Name of the spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner/biological parent of the child (former spouse/partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological parent of the child (former spouse/partner), City of the spouse/ partner/biological parent of the child (former spouse/partner), Zip code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the account holder, on which Kindergeld is to be transferred, Bank Account Number, Bank BIC Code, Bank Name, Application Completion Date,

Legal basis. The processing of personal data is necessary for the performance of a contract or the provision of services in the field of helping clients recover benefits from a former partner/spouse/biological parent of a child (legalizing premise: Article 6(1)(b) of the GDPR). Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Assisting clients in collecting the necessary documentation to submit an application for the Kindergeld benefit

Description. Personal data is processed in order to provide assistance to customers of INDELIS sp. z o.o. in collecting the necessary documentation, in particular when the former partner/spouse/biological parent of the child does not want to provide the necessary certificates.

The scope of data. In order to assist clients in collecting the necessary documentation, the following personal data are processed: Kindergeld number, PESEL number of the client/applicant, number of children of the client/applicant, telephone number of the client/applicant, surname of the client/applicant, first name of the client/applicant, maiden name of the client/ Applicant (for women), Customer/Applicant’s date of birth, Customer/Applicant’s place of birth, Customer/Applicant’s Gender, Customer/Applicant’s Nationality, Customer/Applicant’s Street Address, Customer/Applicant’s House Number, Customer/Applicant’s Postal Code, Customer/Applicant’s City , Country of the Client/Applicant, Marital status of the Client/Applicant, Date of marriage, Date of separation, Date of divorce, Date of death of the husband/wife, Name of the spouse/partner/biological parent of the child (former spouse/partner), Name of the spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner/biological parent of the child (former spouse) /partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological parent of the child (former spouse/partner), City of the spouse/partner/biological parent of the child (former spouse/partner), Postal code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank account number, BIC code Bank, Name of the Bank, Date of Completion of the Application.

Legal basis. The processing of personal data is necessary for the performance of a contract or the provision of services (legalizing premise: Article 6(1)(b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Contact with the Customer in the event that Familienkasse requests completion of a survey to check whether the personal data held is up to date

Description. Personal data is processed in order to provide assistance to INDELIS Customers in a situation when Familienkasse requests completion of a survey aimed at checking whether the personal data provided by the Customer is current.

The scope of data. As part of the Customer’s contact with the Personal Data Administrator to help complete the survey created by Familienkasse checking the validity of the information provided by the Customer, the following personal data are processed: Kindergeld number, PESEL number of the Customer/Applicant, Number of children of the Customer/Applicant, Telephone number of the Customer/Applicant , Client/Applicant’s Surname, Client/Applicant’s First Name, Client/Applicant’s Maiden Surname (for women), Client/Applicant’s Date of Birth, Client/Applicant’s Place of Birth, Client/Applicant’s Gender, Client/Applicant’s Nationality, Client/Applicant’s Street Address, Number Client/Applicant’s home, Client/Applicant’s postal code, Client/Applicant’s town, Client/Applicant’s country, Client/Applicant’s marital status, Date of wedding, Date of separation, Date of divorce, Date of death of husband/wife, Name of spouse/partner/child’s biological parent (former spouse/partner), Name of the spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner) partner), Maiden name of the spouse/partner/biological parent of the child (former spouse/partner), Street

spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological parent of the child (former spouse/partner), City of the spouse/partner/biological parent of the child (former spouse/partner), Zip code of the spouse/partner /biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank Account Number, BIC Code of the Bank, Name of the Bank, Date of Completion of the Application,

Legal basis. The processing of personal data is necessary for the performance of a contract or the provision of services (legalizing premise: Article 6(1)(b) of the GDPR).

Time of personal data processing. The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Assistance to clients in suing their spouse/partner/former partner/former spouse/child’s biological parent

Description Personal data is processed in order to obtain the necessary documents and data necessary to file a lawsuit against the former partner/spouse/biological parent of the child.

Scope of data In order to assist clients in suing a former partner/spouse/biological parent of a child, the following personal data are processed: Kindergeld number, PESEL number of the client/applicant, number of children of the client/applicant, telephone number of the client/applicant, surname of the client/applicant, name of the client /Applicant, Maiden name of the Client/Applicant (for women), Date of birth of the Client/Applicant, Place of birth of the Client/Applicant, Gender of the Client/Applicant, Nationality of the Client/Applicant, Street address of the Client/Applicant, House number of the Client/Applicant, Postcode of the Client /Applicant, City of Client/Applicant, Country of Client/Applicant, Marital status of Client/Applicant, Date of wedding, Date of separation, Date of divorce, Date of death of husband/wife, Surname of spouse/partner/biological parent of the child (former spouse/partner), First name spouse/partner/biological parent of the child (former spouse/partner), Date of birth of the spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner /biological parent of the child (former spouse/partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner), House number of the spouse/partner/biological parent of the child (former spouse/partner), City of the spouse/partner/biological parent of the child (former spouse/partner), Postal code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred , Bank Account Number, Bank BIC Code, Bank Name, Application Completion Date,

Legal basis The processing of personal data is necessary for the performance of a contract or the provision of services (legalizing premise: Article 6(1)(b) of the GDPR).

Duration of personal data processing Data are processed for the period resulting from the primary purpose for which they were collected, but no longer than 5 years.

• Assistance to clients when it is necessary to determine the amount of the differential allowance

Description Personal data are processed in order to obtain the necessary documents and data necessary to obtain the differential allowance

Scope of data In connection with the provision of assistance when it is necessary to establish a differential allowance, the following personal data are processed: Kindergeld number, PESEL number of the Client/Applicant, Number of children of the Client/Applicant, Telephone number of the Client/Applicant, Surname of the Client/Applicant, First name of the Client/Applicant, Surname Client/Applicant’s maiden name (for women), Client/Applicant’s date of birth, Client/Applicant’s place of birth, Client/Applicant’s Gender, Client/Applicant’s Nationality, Client/Applicant’s Street address, Client/Applicant’s house number, Client/Applicant’s postal code, City Client/Applicant, Client/Applicant’s Country, Client/Applicant’s Marital Status, Date of Marriage, Date of Separation, Date of Divorce, Date of Death of Husband/Wife, Name of Spouse/Partner/Biological Parent of the Child (former Spouse/Partner), Name of Spouse/Partner/ the child’s biological parent (former spouse/partner), Date of birth of the spouse/partner/child’s biological parent (former spouse/partner), Nationality of the spouse/partner/child’s biological parent (former spouse/partner), Maiden name of the spouse/partner/child’s biological parent (former spouse/partner), Street address of the spouse/partner/child’s biological parent (former spouse/partner), House number of the spouse/partner/child’s biological parent (former spouse/partner), City of the spouse/partner/child’s biological parent (former spouse/partner) partner), Postal code of the spouse/partner/biological parent of the child (former spouse/partner), Country of the spouse/partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank account number , Bank BIC Code, Bank Name, Application Completion Date,

Legal basis The processing of personal data is necessary to perform a contract or provide services (Article 6(1)(b) of the GDPR).

Duration of storage of personal data The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Assistance to clients in the event of termination of receiving the 500+ benefit and continuing to receive the Kindergeld benefit;

Description Personal data is processed in order to obtain the necessary documents and data necessary to submit an application for the continuation of Kindergeld payment in the event of completion of the 500+ benefit. Data scope. In connection with the provision of assistance to Customers in the event of completion of the 500+ benefit and continuation of the Kindergeld benefit, they may the following personal data may be processed: Kindergeld number, PESEL number of the Client/Applicant, Number of children of the Client/Applicant, Telephone number of the Client/Applicant, Surname of the Client/Applicant, First name of the Client/Applicant, Maiden name of the Client/Applicant (in the case of women), Date of birth Client/Applicant, Place of Birth of Client/Applicant, Gender of Client/Applicant, Citizenship of Client/Applicant, Street of Client/Applicant, House Number of Client/Applicant, Postal Code of Client/Applicant, City of Client/Applicant, Country of Client/Applicant, Marital Status of Client /Applicants, Date of wedding, Date of separation, Date of divorce, Date of death of husband/wife, Name of spouse/partner/biological parent of the child (former spouse/partner), Name of spouse/partner/biological parent of the child (former spouse/partner), Date of birth spouse/partner/biological parent of the child (former spouse/partner), Nationality of the spouse/partner/biological parent of the child (former spouse/partner), Maiden name of the spouse/partner/biological parent of the child (former spouse/partner), Street address of the spouse/partner/biological parent of the child (former spouse/partner) , House number of the spouse/partner/child’s biological parent (former spouse/partner), City of the spouse/partner/child’s biological parent (former spouse/partner), Postal code of the spouse/partner/child’s biological parent (former spouse/partner), Spouse’s country /partner/biological parent of the child (former spouse/partner), Name and surname of the owner of the account to which Kindergeld is to be transferred, Bank Account Number, Bank BIC Code, Bank Name, Date of Application Completion,

Processing basis

The processing of personal data is necessary for the performance of a contract or the provision of services (Legalizing premise: Article 6 (1) (b) of the GDPR).

Duration of storage of personal data

The data is processed for the period resulting from the primary purpose for which it was collected, but no longer than 5 years.

• Maintaining a Facebook page

Description The administrator processes personal data of persons interested in the activities of INDELIS sp. z o. o., visiting the Facebook page

Scope of data Personal data provided on the Facebook social networking site are processed, which most often include: name, surname, nickname, image, cookie data, etc. Legal basis The basis for the processing of personal data is Art. 6 section 1 letter f GDPR, i.e. the legitimate legal interest of the Administrator consisting in promoting the Administrator’s activities and undertaking marketing activities.

Time of personal data processing Personal data is processed for the time a natural person uses the websites made available by the Administrator via Facebook

• Maintaining the website https://kindergeld.eu, statistics on the use of individual functionalities of the Administrator’s websites and facilitating the use of the websites, ensuring IT security of the websites

Description Personal data is processed in order to provide better service to Customers and Contractors using the Administrator’s services, analyze statistical data and adapt websites to visitors’ preferences, administer websites, including the online store. Scope of data Personal data regarding the Customer’s activity on the Administrator’s websites, including in the online store, are processed, such as: visited pages and subpages, the amount of time spent on each of them, as well as data regarding search history, IP address, location, Device ID and data about the browser and operating system.

Legal basis The basis for the processing of personal data is the legitimate legal interest of the Administrator consisting in facilitating the use of services provided electronically through the Online Store and in improving the functionality of these services and improving the operation of the Administrator’s websites (Article 6(1)(f) of the GDPR).

Personal data processing time Personal data is processed by the Administrator for the duration of storage of cookies on the device of the website visitor (the website visitor can independently change the cookie storage settings).

• Establishing and defending own claims. Own accounting.

Description. The Administrator processes personal data in order to possibly collect payment for the services provided related to the provision of assistance to the Client in obtaining Kindergeld. The scope of data. Name, Surname, Residential Address, Telephone Number, Kindergeld Number Legal basis: Processing is necessary to fulfill the legal obligation of the Administrator (Article 6(1)(c) of the GDPR in connection with Article 74(2) of the Accounting Act) , and in the legitimate interest of the Administrator (Article 6(1)(f) of the GDPR, as the so-called legally justified interest – pursuing claims and defending rights)

Time of personal data processing. The data is processed during the limitation period for claims resulting from the provisions of the Civil Code. We process all data processed for accounting and tax purposes for 5 years from the end of the calendar year in which the tax obligation arose. After the above-mentioned periods, the data is deleted or anonymized.

• IT support

Description. The administrator runs a business using IT systems (e.g. e-mail, website, etc.), which necessitates the use of IT services.

The scope of data. Data resulting from cookies [link to the Cookie Policy], as well as all other data processed using IT systems (e.g. data processed via contact forms on the website https://kindergeld.eu/).

Legal basis. The legal basis for the processing of personal data is Art. 6 section 1 letter f GDPR, i.e. our justified legal interest in ensuring proper operation of the website run by the Administrator and other services provided by the Administrator. Personal data storage period: We will process your personal data for the duration of cookies storage or for the storage period indicated for other processing purposes (e.g. in the case of data processing in connection with the recruitment of students, we process data for the duration of recruitment, which usually lasts about one month and delete within three months from the date of contact with us).

• Accounting, accounting – external

Description Personal data of natural persons whose data are included in accounting documents (e.g. VAT invoices, registered receipts) are processed.

Scope of data The following personal data are processed: name, surname, address, name of the business, NIP (Tax Identification Number), address of the business, or address of residence. Legal basis The legal basis for the processing of personal data is Art. 6 section 1 letter c GDPR, i.e. the need for the Administrator to fulfill his obligations under the law.

Duration of storage of personal data Personal data is processed by the Administrator for the period of storage of accounting, tax, HR and payroll documentation. The Administrator keeps issued personal receipts and VAT invoices until the expiry of tax liabilities, i.e. for 5 years, counting from the end of the calendar year in which the tax payment deadline expired.

• Using the services of third parties or purchasing goods from third parties for the purposes of conducting current business activities by INDELIS sp. z o.o.

Description. In connection with our business activities, we use supplies of goods and services from third parties.

The scope of data. For this purpose, we process personal data:

• Contractor’s Representative – name, surname, function/position, business e-mail address, business address, telephone number, name of the company the Representative represents,

• Contractor (natural person running a business) – name, surname, name of the business, NIP (Tax Identification Number), address of the business, bank account number.

Legal basis. Personal data are processed pursuant to Art. 6 section 1 letter b GDPR, i.e. in connection with the negotiations, conclusion and performance of the service provision agreement concluded between INDELIS sp. z o.o. and the Contractor. In addition, the basis for the processing of personal data is Art. 6 section 1 letter f GDPR, i.e. the legitimate interest of the Personal Data Administrator, resulting from the necessity of processing personal data for the implementation of the Administrator’s economic activities and intentions (investigating and defending against claims, preventing fraud, ensuring the security of the ICT environment).

Time of personal data processing. Personal data is processed for the duration of business cooperation, for a maximum period of 3 years from the date of the last contact between the Administrator and the Contractor’s Representative (and longer only until the claims under the concluded contract between the parties expire). Personal data resulting from invoices are processed for the period of storage of VAT invoices required by law, i.e. for 5 years, counting from the end of the calendar year in which the VAT payment deadline for the VAT invoice expired.

Who is my personal data transferred to?

The Personal Data Administrator takes the utmost care to ensure the confidentiality of your data

personal data. Due to the need to fulfill contractual obligations and ensure

proper performance of services to our clients, personal data is transferred

persons indicated below.

Service providers

We also share your personal data with service providers that we use to run our business our activities. Suppliers provide the Administrator with technical and organizational solutions, enabling the provision of services to clients and organizational management. We provide data e.g. entities providing IT services and system support to the Administrator IT, e.g. software suppliers, including suppliers of servers on which personal data is stored.

State authorities

We share your personal data if authorized state authorities ask us to do so, including: in particular organizational units of the prosecutor’s office, the Police, the President of the Personal Data Protection Office, President of the Office of Competition and Consumer Protection or President of the Office of Electronic Communications. The administrator transfers personal data outside the European Union and also outside the European Area.

Economic.

Is it my responsibility to provide data?

Providing some data is a condition for using individual services offered by Administrator (mandatory data). Our system automatically marks mandatory data. The consequence of not providing this data is our inability to provide specific services Your thing. In addition to the data marked as obligatory, providing other personal data is required voluntary. Your personal data will not be processed for the purpose of automated processing decision.

What rights do I have?

The administrator, in connection with the processing of your personal data, ensures the exercise of your rights related to the processing of personal data, described below. You can exercise your rights by submitting a request to:

• at the e-mail address: info@kindergeld.eu,
• by phone: +48 729 685 575,
• mailing to the following address: INDELIS sp. z o.o. street Władysława Łokietka 5/2, 70-256 Szczecin, Poland.

In connection with the processing of your personal data, you have the right to:

• withdrawal of consent to the processing of personal data,
• object to the use of your data,
• request deletion of data (the so-called “right to be forgotten”),
• requests to limit data processing,
• access to data,
• requests for rectification of data,
• transferring data to another administrator.

How long does it take for us to fulfill your request?

If, in exercise of the rights listed above, you make a request to us, we will comply with it the request or we refuse to comply with it immediately, but no later than within one month after its request received. However, if – due to the complexity of the request or the number of requests – no we will be able to fulfill your request within a month, we will fulfill it within the next two months months, informing you in advance about the intended extension of the deadline.

The right to make a complaint

If the processing of personal data violates the law, you can submit a complaint to the authority supervisory authority for the processing of personal data by the Personal Data Administrator. Complaint may be submitted to the President of the Personal Data Protection Office.